Policy and Procedure No.34
Dealing with Authorised/Unauthorised Collections of Children
- Millfield Pre-school (MPS) will only release children to authorised persons.
- The following procedures will be carried out when visitors arrive at MPS:
a. Visitors arriving at MPS will be required to ring the bell at the front door of the building.
b. The Lead Practitioner/Manager or Senior Practitioner will go and speak to the visitor, enquiring who they are and the purpose of their visit.
c. In the event of the visitor requesting to collect a child, the Lead Practitioner or Senior Assistant will ask them to wait at the door whilst they return and collect the child. The door will always remain locked to maintain security.
d. If the visitor is not an authorised collector, the child’s parent/carer will be contacted. If it is felt necessary, the police will be called for assistance.
e. The entrance door to MPS will be kept locked while the children are in the building.
f. The gate to the play area/garden will be locked when children are on the premises.
g. In the circumstances of changes of authorised collectors, you must notify the Pre-school in writing, where this information shall be retained on your child’s personal records.
h. Under the circumstances of a family separation Pre-school will continue to allow those with parental responsibility the right to collect their child. Collection of a child by either party will only be denied once Pre-school is in receipt of a Solicitor’s letter acting on the behalf of either parent. This is a legal requirement.
Signed: Clara Hall- Chairperson
Signed: Tegan Kidman- Lead Practitioner/Manager.
Reviewed: 4th February 2026.
Review: 4th February 2027.